Event Planning Support On-Demand

Think of this as your local backup team. You might not need us to organize your entire event, but you might need extra hands on deck to execute it. We provide flexible, professional event support—whether that’s a Project Manager for the day, a registration team, or a local “fixer” to troubleshoot logistics. You book exactly the expertise you need, when you need it.

Yes. We offer flexible hourly and daily rates. If you need a Coordinator to manage the bus transfers for four hours, or a Host to welcome guests at dinner, you can book them without committing to a full event planning contract.

We offer a wide range of event professionals:

• Event Producers: To run the show and manage the timeline.

• Hospitality Hosts/Hostesses: For registration, cloakroom, and guest guidance.

• Technical Coordinators: To liaison with AV teams.

• Local Fixers: To handle last-minute sourcing and logistics.

Yes, this is our most popular service for foreign agencies. You bring your concept and your client; we provide the local knowledge and legs. We act as an extension of your team, wearing your brand badge if requested, ensuring you don’t have to fly in your entire staff from abroad.

That is exactly why we are here. Did your transport cancel? Did a venue fall through? Because we are Flagship Amsterdam, we have a massive network of partners and assets (boats, venues, contacts). We can often solve logistical crises in minutes that would take an outsider hours.

Absolutely. Our team is fluent in English and Dutch, and we can easily source staff who speak German, French, Spanish, or other languages upon request. This is crucial for international conferences with diverse delegates.

Yes. Instead of you juggling five different Dutch suppliers (caterer, florist, transport), you can hire one of our Project Managers to act as the single point of contact. We coordinate the deliveries and setup so you can focus on your guests.

We can provide a Technical Producer to oversee the AV setup, ensure the microphones work, and manage the slide deck. While they don’t replace the AV supplier, they ensure the supplier delivers exactly what you ordered.

Events don’t keep office hours, and neither do we. Our support is available 24/7, including weekends, late nights, and early mornings.

Yes. Navigating Amsterdam’s bureaucracy (permits for outdoor events, parking waivers, noise exemptions) can be tricky for non-locals. Our team knows the regulations and can handle the paperwork for you.

Yes. We can handle the administrative side of your event: managing guest lists, printing badges, stuffing goodie bags, and handling RSVPs in the weeks leading up to the event.

For on-site staff, we typically require a minimum booking of 4 hours. For planning and coordination consulting, we can work on a project fee or hourly retainer basis.

Yes. We can remain completely invisible. We do the work in the background, fixing issues and managing logistics, while you take the credit with your client. We are happy to be the silent engine behind your success.

While we prefer advance notice, we have a large pool of freelancers and staff. In many cases, we can arrange support with as little as 24 to 48 hours’ notice.

Contact us via the Flagship Events website or call our emergency event line if it is urgent. Tell us the role you need filled and the hours required, and we will send you a profile and a quote immediately.